SDSU Research Foundation

  • Buyer II

    Req No.
    2019-9513
    Category
    Accounting/Finance
    Type
    Full-Time Central Staff
    Salary
    $20.81 - $26.01/hr
    Dept/Proj Name
    SDSURF - Purchasing
  • Overview

    This position is open until filled with first review of resumes to take place on 9/19/19

     

    The Buyer II requires a thorough knowledge of the principles, practices and procedures of purchasing.  This position will be assigned acquisition responsibilities for commodities and services which involve the integration of many diverse elements.  Primary responsibilities shall include but not be limited to include laboratory equipment and supplies, travel (transportation, lodging, etc.) and event management (meals, facility and equipment). 

     

    There will be a high degree of independence and the responsibility of preparing highly complex, customized contracts and/or coordination of specific purchasing functions, including independent problem solving, for major purchasing functions for central staff, campus departments and projects, e.g., all contract development.

     

    Ensuring the timely and accurate processing of all purchase requisitions, as well as monitoring compliance with all federal, state, local laws, regulations and SDSU Research Foundation policies.

     

    Under the general direction of the Purchasing Manager, the Buyer II assists the Purchasing Manager and Buyer III with the day-to-day purchasing needs.  The Buyer II must be able to perform and understand every task that is done by the Buyer I and assist the Buyer III with more challenging job duties.

    Responsibilities

    The Buyer II is responsible for but not limited to:

     

    Purchasing Responsibilities: 90%

     

     

    • Maintaining good company image and supplier relations through many daily business contacts.
    • Searches continuously for improved and less costly materials and suppliers for products and services
    • Maintain sources of supply, using progressive purchasing techniques and methods.
    • Understand University protocols for the acquisition of live animals, controlled substances, hazardous/radioactive materials, compressed gasses and chemicals.
    • Advise other departments of any changes in price or procedures and of restrictions on materials that would prohibit purchase. Also, keep interested departments advised with respect to lead time required to obtain goods.
    • Assist central and project staff with define product requirements, specifications and/or statements of work/services to ensure fair and open competition.
    • Prepares and issues Request for Qualifications/Quotations/Proposal to include developing evaluation criteria. Receives quotations/proposals, prepare spreadsheet, conduct a price cost analysis as appropriate for the acquisition, to include purchase recommendation to the requestor.
    • Prepare detailed purchase order/contract/agreement documents to ensure and understanding of all parties.
    • Expedite deliveries and, where necessary, gets departmental, project and/or administrator approval for alternate methods or materials if delivery is not available when required.
    • Interview prospective suppliers promptly and courteously, to assist in accomplishing all foregoing functions.
    • Correspond tactfully with suppliers, projects, departments and administrators to overcome any misunderstanding, complaints, etc. or to secure additional pertinent information regarding the products or services purchased.
    • As required, review invoices which the accounts payable auditor referred for approval, particularly where price or other items do not agree with the purchase order/encumbrance assigned or when no purchase order/encumbrance is referenced.
    • The buyer is expected to use good judgment in consulting with supervisor on all matters in which the buyer is uncertain of the proper application of company policy. This is true regardless of the amount of money involved. 
    • The senior buyer position has a $50,000.00 signature limit. All acquisitions exceeding this amount must be reviewed, approved and signed by the Buyer III or Manager.

     

    Other Duties and Responsibilities as Assigned: 10%

    • Perform miscellaneous assignments as required.

     

    Qualifications

    Minimum Qualifications

    • Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.
    • Bachelors equivalent to degree in purchasing, marketing, accounting, business, or other appropriate field OR Additional experience may be substituted for the required education on a year for year basis.

    Preferred Experience

    • Previous experience working as a Buyer or Purchasing Agent in a non-profit or educational environment.

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation

     

    San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

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