SDSU Research Foundation

  • Tribal STAR Administrative Assistant (Admin. Support Assistant I)

    Req No.
    2018-7689
    Category
    Administrative/Clerical
    Type
    Full-Time Contract
    Salary
    $15.01-$16.00/hr
    Dept/Proj Name
    Academy for Professional Excellence
    Close Date
    8/24/2018
  • Overview

    The Academy for Professional Excellence, a project of San Diego State University School of Social Work, was established
    in 1996 to support the health and human service community by providing training, technical assistance, organizational
    development, research, and evaluation. Serving over 20,000 people annually, the Academy continues to grow with new
    programs and a diversity of training focused on serving the health and human services community in Southern California
    and beyond. The Academy manages an annual operating budget of approximately 13 million dollars, which is comprised
    of grants and contracts from the state, federal and local governments, and private foundations. Working to revolutionize the way people work to ensure the world is a healthier place, the Academy is invested in its staff with innovative learning
    environment that promotes both the well-being of staff and learning experiences that transform the heart, mind and practice of those they serve.


    The Tribal STAR (Successful Transitions for Adult Readiness) Program provides comprehensive, competency-based,
    interdisciplinary training and technical assistance that incorporates current research, best practices, and technical
    assistance to communities working to build collaborative partnerships to improve outcomes for tribal foster youth and
    their families and to achieve ICWA compliance. Tribal STAR’s mission is to improve collaborative efforts that ensure tribal
    foster youth are connected to culture, community and resources. The Tribal STAR program initiatives target child welfare
    workers, supervisors, managers and directors and other professionals providing services to or impacting Native American
    families.


    Tribal STAR training experiences provide up-to-date, research-based information in a variety of areas, including: the
    youth development philosophy, methods for collaboration, effective ways to work with rural and urban tribal communities,
    effective ways to work with tribal foster youth and their communities, the Indian Child Welfare Act, state and tribal court
    improvement practices, and the John H. Chafee Foster Care Independence Act.

     

    Under immediate supervision, the Tribal STAR Administrative Assistant performs general office support, training logistics, and event coordination.  

     

    Responsibilities

    • Coordinating, scheduling and logistics for trainings and events
    • Prepare all training materials for on/off-site trainings; obtain and monitor enrollments from counties; correspond and communicate with County personnel, trainers, trainees and community
    • Assisting with equipment set-up, hosting and registrations at training sites
    • Support trainer’s needs: assuring training equipment is working properly
    • Manage data entry including creating Tribal STAR classes and entering trainee profiles, enrollments and attendance into Learning Management
    • Administer evaluation instruments to training participants;
    • Prepare certificates of completion
    • Developing marketing, orientation and training materials;
    • Frequent professional correspondence with training participants
    • Using office support technology and systems such as word processing, desktop publishing, and spreadsheets, to produce results and prepare documents
    • Printing, filing and faxing documents
    • Processing standard and electronic mail
    • Creating and maintaining standard and electronic records, files and record keeping systems
    • Taking minutes and preparing agendas
    • Ordering and maintaining program supplies
    • Performing other office support and maintenance activities as needed
    • Updating program website
    • Assisting in development and maintaining engaging social media content
    • Establish and maintain a positive team work environment in all training and office settings
    • Other duties as assigned

    Qualifications

    MINIMUM REQUIREMENTS:

    • Previous experience in an office or administrative environment

    PREFERRED REQUIREMENTS:

    • One year of experience in an office or administrative position
    • Some experience in a training environment
    • Experience working with American Indian community, American Indian service agencies
    • Valid Driver’s license and daily access to personal vehicle

     

    San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

     

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation

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