SDSU Research Foundation

  • Administrative Support Assistant I

    Req No.
    2018-7462
    Category
    Administrative/Clerical
    Type
    Part-Time Contract
    Salary
    $13.00
    Dept/Proj Name
    Driving Under the Influence Program (DUIP)
  • Overview

    Under immediate supervision, the Administrative Support Assistant performs general office support work of routine difficulty.  Typical duties may include referring and screening visitors and calls, scheduling meetings and special activities; explaining office and or program policies; typing and preparing documents, correspondence, and reports; maintaining and tracking records; filing and faxing documents; processing standard and electronic mail; using office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results; creating and maintaining standard and electronic records, files and record keeping systems; processing documents and records; making travel and other arrangements; ordering and maintaining supplies; interacting with and solving problems for internal and external clients; and performing other general office support and maintenance activities.

     

     

    Responsibilities

    Receives active and prospective clients over the counter, answers questions, reschedule client for services as needed, schedules appointments, answers multi-phone lines and takes messages, impart accurate information about the DUIP policies and procedures and refers clients to appropriate staff members for services. Conducts Intake Interviews and prepares appropriate contract; documents pertinent information in case files for case management. Performs duties as necessary in relation to pre and post orientation and enrollment of new clients; records education attendance. Collects and process the appropriate customer transactions using Microsoft Access register system; performs open/close register functions and drop deposits. Attends staff meetings and training as required.

    Qualifications

    MINIMUM KNOWLEDGE & ABILITIES

    • Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation;
    • Ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills

    MINIMUM EXPERIENCE

    • Previous experience in an office or administrative environment

    DESIRED QUALIFICATIONS

    • Previous experience working in a DUIP Program
    • Previous cash handling experience
    • Bilingual in both English and Spanish

    San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

     

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation

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