• This position is open until filled with an initial application review to take place after January 2, 2026. 
• The salary for this position is $23.00 per hour, non-negotiable. 

The San Diego State University (SDSU) Institute for Transformative Education (ITE) ) is an institute under the College of Education. The purpose of SDSU ITE Student Support Services Program is to increase retention and graduation rates for 140 student participants: 100 first-time freshmen and 40 transfer students interested in education as a profession. The project will increase low-income, first-generation participants’ chances of earning a California teaching credential with emphasis on the high need areas: Bilingual, Special Education, and STEM education across the developmental spectrum. The Student Support Services program is a grant-funded program funded by the U.S. Department of Education. San Diego State University Research Foundation (SDSURF) administers this grant.

This position serves the Institute for Transformative Education, Student Support Services program’s needs. The Administrative Coordinator work location is on the San Diego State University main campus. Working hours are 8:30am-5:00pm, Monday through Friday, and occasional Saturdays. The Administrative Coordinator also participates in planning program activities and data collection that meet Department of Education requirements.

Under the direction of the ITE Executive Director, the Administrative Coordinator assists the program and staff to meet the objectives of the Student Support Services Program. Performs administrative duties and completes assigned tasks, coordinates events. Knows and follows the policies and procedures of the SDSURF and ITE.

Program Planning and Implementation (55%):

• Continue the welcoming atmosphere of the office through team collaboration
• Maintain a presence on campus Monday-Friday from 8:30am-5:00pm. The incumbent will also attend and actively participate in weekly team meetings and monthly ITE Staff meetings.
• Filing and data entry for student participant information.
• Liaise with institutional partners to generate an applicant pool of SSS-eligible freshmen, transfer students, commuter students and those at most risk of not graduating.
• Assist in planning, coordination, and execution of program activities
• Support systems so that program goals and objectives are met within the required time
• Work collaboratively with ITE staff to create smooth communication and cooperation between program staff and collaborating departments.
• Maintain calendars for program staff, schedule meetings, prepare meeting rooms, and verify
• Keep project logs and tracking systems up to
• Assist with identifying and resolving workflow problems to improve operational efficiency.

Program Management (40%) 

• The Administrative Coord. assists and supports the SSS Program Coordinator in the management of the SSS Program by:
• Collect information and key points of contact for student services, such as tutoring,  to be able to make appropriate referrals.
• Maintain up to date academic and administrative records for Student Support Services students, support compliance with federal documentation standards.
• Document progress toward meeting project objectives by collecting data needed to prepare continuation proposals and/or presentations to the Federal
• Collect, organize, translate and enter data for the Annual Performance
• Collaborate with the Evaluation, and Compliance Specialist in the process to improve data collection such as updates for forms and systems for student participants and staff.
• Serve as a liaison between program staff and other student support services providers on campus.
• Establish and maintain cooperative working relationships with a variety of individuals and groups on and off campus to promote programs.
• Serve as the Student Support Services representative to the Communications Team and provide support on collaborative efforts for program public relations.
• Revise and distribute program materials such as brochures, applications, forms, newsletters, and Create graphics as needed under the direction of the program
• Compose correspondence as needed.
• Request keys and track office keys for staff
• Maintain office supply inventory and coordinate procurement of materials and services
• Assist with fiscal documentation including purchase requisitions, disbursements forms, cash advances and clearing and tracking reimbursements requests.

Other Duties as Assigned (5%)

KNOWLEDGE & ABILITIES

• High-level skills in Microsoft Office Suite and Google Suite.
• High-level skill in document formatting.
• Interact effectively with co-workers.
• Highly motivated self-starter with strong interpersonal skills.
• Ability to communicate effectively, both orally and in writing.
• Well organized, ability to meet deadlines, and detail-oriented.
• Possess good judgment, common sense, and a strong sense of confidentiality.
• Associate's degree in Business Administration or 3 years of progressively responsible experience in a clerical support role.

MINIMUM REQUIRED EDUCATION

• High school diploma or equivalent

MINIMUM REQUIRED EXPERIENCE

• 4-years of progressively responsible experience in an office or administrative environment

ADDITIONAL APPLICANT INFORMATION

• Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
• Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
• San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.  
• Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support. 
• SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.  
• SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.