This position is open until filled with an initial application review to take place after February 5, 2025.

This position pays $18.00 - $23.00 per hour, 20 hours per week. 

This position is open to currently enrolled students of SDSU or SDSU Alumni.

The Institute for the Arts, Humanities, and Social Justice (IAHSJ) at San Diego State University is a collaboration of the College of Professional Studies and Fine Arts and the College of Arts and Letters. The IAHSJ is an interdisciplinary hub for research, creative projects, and community engagement at the intersection of the arts, humanities, and social justice. The Institute seeks to interrupt systemic injustices in access to the arts and education through cultivating dialogue and collaboration among faculty, students, and partners with a goal of building bridges across the university and community. This position will support the coordinators of two programs within the IAHSJ, Prison Arts Collective (PAC) and VISTA (Valuing Incarcerated Scholars through Academia). PAC currently facilitates arts and leadership training programs in 15 state prisons throughout California. PAC is based at San Diego State University and has partnerships with California State University, Fullerton; Humboldt State University, and California State University, San Bernardino. SDSU-VISTA offers a two-year BA degree completion program at Centinela State Prison.

Reporting to the Associate Director, the Program Assistant will provide support in the areas of program administration and day-to-day operations. The position will have both internal and external responsibilities, including assisting the ASC in the coordination of events and meetings, supporting program staff with administrative tasks, and ensuring smooth operations for the IAHSJ room on campus. 

General Administrative Support

• Provide general administrative support for leadership team in IAHSJ.
• Support the ASC in maintaining a welcoming space for the IAHSJ room on campus.
• Maintain PAC contacts and roles, ensuring all team information is accurate and up-to-date.
• Assist team members with software/app issues by troubleshooting or escalating to SDSU IT specialists.
• Update and maintain art and office supply inventory; anticipate needs based on Google calendar and programming timelines.
• Assist IAHSJ teaching staff with printing, scanning, uploading, and mailing programming materials as needed.
• Ensure proper handling and storage of research forms under guidance of Admins Support Coordinator and research team.
• Prepare IAHSJ space for group meetings and visitors as needed.
• Assist Administrative Support Coordinator in preparing reports.
• Monitor PAC, VISTA, and IAHSJ general inboxes and office phone daily, forwarding inquiries to appropriate team members, and ensuring timely responses.
• Provide input and support for student interns on special projects.

Programs and Events

• Support the marketing and communications team in managing events both in the PAC room and in the community.
• Assist Communications Coordinator in building awareness of programs on campus and off-campus.

Other Duties as Assigned

Minimum Education & Experience

• High school diploma or equivalent.
  
• Must be currently enrolled as a student at San Diego State University.
• Previous experience in an office or administrative environment.

Preferred Qualifications and Skills 

• Currently enrolled as an active SDSU student.
• 2 years of experience working in an office, preferably within a university and/or non-profit, or similar experience. 
• Experience with Adobe office products, such as Adobe sign, pdf viewer and editor. 
• Experience with google suite preferred 
• Generally tech/app savvy and/or eager to learn 
• Willingness to collaborate effectively with a small, but active team 
• Must be resourceful, patient, flexible, detail-oriented, proactive and solution-oriented 
• Must be able to work independently on day to day tasks and with minimal supervision on projects

Additional Applicant Information

• Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
• Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
• San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.  
• Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support. 
• SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.  
• SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.