WHO WE ARE
Established in 1943, the mission of the SDSU Research Foundation (SDSURF) is to support the research objectives of San Diego State University by helping faculty and staff find, obtain, and administer funding for their research and sponsored programs. SDSU is one of the top public research universities in the nation, furthering discoveries, interventions, and solutions that improve communities and change the world. SDSURF provides the full life cycle of grants services to faculty and staff to further their important work.
WHAT OUR DEPARTMENT DOES
The Accounts Payable Department is responsible for processing all disbursements for the San Diego State University Research Foundation. The department ensures compliance with federal and state requirements for debarment screenings, taxes, withholdings and reporting.
YOUR ROLE IN CREATING THE UNIVERSITY’S PRESENT AND FUTURE
The Accounts Payable Service Associate plays an integral role in supporting the advancement of the research mission of the Research Foundation and San Diego State University. You will be responsible for providing technical support to functional units and departments disbursing funds, ensuring compliance and maintaining strong vendor relationships that positively impacts faculty research activities and SDSU’s reputation as leading research institution.
THE WORK YOU WILL DO AND MANAGE
Accounts Payable Tech II
As an Accounts Payable Service Associate, you will play a crucial role in ensuring compliance with federal and state tax withholding and income reporting requirements, recording financial transactions, reconciling vendor accounts, and accurately entering data into the financial system.
Account Reconciliation and Expenditure Processing (85%)
The Accounts Payable Service Associate will review vendor invoices and supporting documentation for proper authorization, accuracy, completeness, and adherence to procedures and policies.
The Accounts Payable Service Associate will prepare vendor invoices for authorization, verify vendor information for remittance address and taxable status, enter invoice information into the system, and, if applicable, accrue sales tax, and review for accuracy. You will also prepare documents for processing in our document imaging system.
Additional responsibilities include, but not limited to, analysis and processing expenditures related to the foreign national payments, wire transfers, travel reimbursements and advances, miscellaneous income, independent contractor payments, and 1099 reportable payments. You will also balance and reconcile charges in our database, process stop payment/void/stale dated checks, and handle payments using a procurement card, ensuring proper reconciliation of payments in Chrome River expense management software.
Other Duties and Responsibilities as Assigned (15%)
Perform general duties such as mail distribution and answering customer inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Supports initiatives to continually improve the Accounts Payable process. Perform special projects as assigned.
Accounts Payable Tech III
Account Reconciliation and Expenditure Processing 70%
Review vendor invoices and supporting documentation, including audit of travel reimbursements requests, for proper authorization, accuracy, completeness and adherence to procedures and policies. Prepare vendor invoices for authorization. Verify vendor information for remittance address and taxable status. Reconcile vendor statements, resolve payment discrepancies, and note payment type. Data entry of invoice information, accrue sales and use tax - if applicable, and review for accuracy. Prepare documents for processing in our financial system and document imaging system.
PCard responsibilities to include review approved invoices for accuracy, ensure proper approval and coding for PCard payment, initiate payment to the vendor via PCard, and ensure proper reconciliation of payments in the expense management system.
Additional responsibilities may include analysis and processing disbursements related to the following: Foreign National payments, review of wire transfer payments, travel reimbursements and advances, miscellaneous income, independent contractor payments, and 1099 reportable payments. Analysis, balancing and reconciling charges related to the PPC database. Processing of stop payment/void/stale dated checks, ICR Reporting, Sales & Use Tax audit, and Business Service statistical reports.
Process Improvement and Procedure Compliance 15%
Supports initiatives to continually improve the Accounts Payable process. Project Lead for Accounts Payable initiatives to include working on pilot programs and assisting with system software testing. Assist in writing and updating procedures and training guides for the department. Training of new or existing staff on department procedures. Assists with training workshops twice a year. Assist with the reoccurring payables, 3-Way and 2-Way Matching processes. Run and analyze monthly sales and use tax audit report and prepare journal voucher for upload. Run, report and remit state taxes monthly. Run and analyze monthly 1099 and 1042 tax audit reports and make necessary corrections. Assist with year-end tax reporting.
Customer Service 10%
Assist vendors and customers in all payable matters including resolving issues timely, offering solutions or teaching opportunities in a positive manner.
Other Duties and Responsibilities as Assigned 5%
Perform general office duties such as filing, mail distribution, and answering customer inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Perform special projects as assigned.
THE SKILLS WE NEED
REQUIRED MINIMUM EDUCATION AND EXPERIENCE
Accounts Payable Tech II:
Accounts Payable Tech III:
Preferred Qualifications
WHAT YOU WILL RECEIVE
HOW TO APPLY AND TIPS FOR MAKING IT THROUGH OUR HIRING PROCESS
You must apply through the SDSURF Career Page. Make sure your application is complete. Including a resume and cover letter is recommended. Respond to supplemental questions thoroughly.
WHAT OUR HIRING PROCESS IS LIKE
We work as fast as we can to make hiring decisions. However, it may take several weeks for all the parties involved to review your application. We keep in touch each step of the way and inform you of the status of your application.
ADDITIONAL APPLICANT INFORMATION:
Software Powered by iCIMS
www.icims.com